What people use Documentas for.
Pick your team or industry, or browse every use case. Each one shows the setup and the result.
For your team
HR and people teams
Onboarding packs, contracts, NDAs, policy acknowledgements and offboarding, collected and signed.
Read moreSales
Order forms, quote acceptance, customer onboarding and service agreements, signed before work starts.
Read moreOperations and procurement
Supplier onboarding, rentals, inspections and delivery sign-offs, documented and signed.
Read moreLegal, compliance and finance
Check signed PDFs from others, keep audit-ready records and get NDAs and fee letters signed.
Read moreFor your industry
Real estate and property
Tenant applications, leases signed by tenant and landlord, inspections and guest registration, without printing.
Read moreEvents, sports and clubs
Waivers, capped registrations and club memberships, completed on participants’ phones before they arrive.
Read moreSchools and education
Parental consent, course enrolment and study agreements, collected from every parent and student.
Read moreFilm and production
Production NDAs signed by both sides, and talent, model and location releases signed on set.
Read moreAgencies and professional services
Client intake, engagement letters, statements of work and client onboarding for agencies, accountants and lawyers.
Read moreClinics, wellness and beauty
Client intake and treatment consent, collected and signed before the appointment.
Read moreNon-profits and associations
Volunteer agreements, member registration, service reports, grant applications and anonymous feedback.
Read moreRental and field services
Rental agreements, delivery and work-completion sign-offs, service reports and subcontractor onboarding.
Read moreStep by step, with the form to copy
Employee onboarding
One link for the new-hire pack: policies accepted, details entered once, contract signed by the hire and the manager.
Read moreNDAs signed by both sides
NDAs generated from each person’s details, signed by them and then by your signatory.
Read morePolicy acknowledgements
Proof that every employee read and accepted a policy, with time and IP for each acceptance.
Read moreOrder forms and quote acceptance
A signed order with the accepted terms and every order line, before delivery starts.
Read moreClient intake and engagement letters
A complete client brief and a signed engagement letter, in one visit.
Read moreTenant applications and leases
Applications from a link on the listing, then a lease generated from your own PDF, signed by tenant and landlord.
Read moreLiability waivers
Waivers signed on participants’ phones from a link or QR code, stored and searchable.
Read moreConsent forms
Parental, photo and treatment consent collected by personal invitation and signed.
Read moreSupplier onboarding
Supplier details, an accepted code of conduct and a supplier agreement countersigned by procurement.
Read moreRental and handover agreements
Rental agreements and delivery or work-completion sign-offs, with every item listed and signed on the spot.
Read moreEvent registration
Registration forms that close themselves when the seats are gone, with your event terms accepted.
Read moreService and visit reports
Field and visit reports filled in on the spot, turned into a formatted PDF and signed.
Read moreEverything else teams set up
HR and people operations
- Offer letters and employment contracts Upload the contract, add the candidate and the hiring manager as signers, and track both.
- Exit and offboarding A table of returned equipment that generates a signed handover protocol.
- Timesheets, expense claims and training sign-offs A table of days, hours or expense lines that the employee signs and the manager countersigns.
Sales and customer onboarding
- Customer onboarding data Personal invitations to each new customer, with the framework agreement signed by them and then by your sales director.
- Credit applications Company details, a trade-references table and bank details, generating a credit application the customer signs.
Agencies and professional services
- Statements of work and change requests A table of deliverables, hours and rates, generating a statement of work signed by both sides.
- Accounting firm onboarding Company and owner details, the service agreement and the data-processing agreement accepted, and a signed engagement letter.
Real estate
- Move-in and move-out inspections A table per room with its condition and notes, generating a protocol the tenant signs.
- Short-term rental guest registration Guest details, a table of fellow guests and the house rules to accept.
Events, clubs and education
- Club and gym membership Family members as a table, the club rules accepted, and a signed membership agreement.
- Course enrolment and student agreements A study agreement signed by the student and then by the school’s registrar.
Media and production
- Talent, model and location releases A release generated with the person’s details and signed on the spot from a phone.
Non-profits and associations
- Volunteer agreements and member registration The code of conduct accepted, a signed volunteer agreement, households as a table.
- Grant applications and anonymous feedback Structured applications that generate a standard PDF, and anonymous forms for surveys.
Finance, compliance and back office
- Checking signed PDFs from others Upload a signed contract, invoice or certificate and see whether it is genuine and unchanged.
- Audit-ready signing records Give the auditor the Viewer role: every document, signer, signing time and check, read-only.
- One login, several businesses One Documentas company per business, with different colleagues in each.
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