Rentals, deliveries and completed work, signed on the spot.
Documentas lets rental and field teams list every item in a table, have the customer accept the terms and get the agreement or sign-off signed on a tablet or phone where the work happens.
Out the door with a handwritten note.
Equipment leaves the counter with a carbon copy, a delivery is signed for on a driver’s clipboard, and a finished job is “accepted” in a phone call. When something is damaged or disputed, nobody can show what was agreed.
With Documentas the agreement, the handover and the sign-off are generated from a form on a tablet or phone, signed by the customer, and stored with every item listed.
The documents, who fills and who signs
| Document | Filled in by | Signed by | How it works in Documentas |
|---|---|---|---|
| Rental agreement | Counter staff with the customer | Customer | Items table: item, serial number, condition, deposit |
| Return protocol | Counter staff | Customer | Same items table, condition on return |
| Delivery acceptance | Driver with the recipient | Recipient | Table of delivered items, signed on the driver’s phone |
| Work completion | Technician | Customer | Tasks done and notes, signed on site |
| Subcontractor onboarding | Subcontractor | Subcontractor, then procurement | Code of conduct as a review document |
Start with the one you need
Rental and handover agreements
Rental agreements and delivery or work-completion sign-offs, with every item listed and signed on the spot.
Read moreService and visit reports
Field and visit reports filled in on the spot, turned into a formatted PDF and signed.
Read moreSupplier onboarding
Supplier details, an accepted code of conduct and a supplier agreement countersigned by procurement.
Read moreA scaffolding rental, from counter to return
- At the counter: staff open the rental form on a tablet, add each item with its serial number and condition, and the customer accepts the rental terms.
- On submit: the rental agreement is generated with every item listed and the customer signs on the tablet.
- On return: a return form records the condition of each item, and the customer signs again.
- If anything is disputed: both signed protocols are stored and searchable by customer.
Sound familiar?
| The problem | With Documentas |
|---|---|
| “Nobody can show what was rented, or in what condition.” | A signed agreement with every item, serial number and condition in a table. |
| “Finished work gets disputed.” | A work-completion protocol signed by the customer on the spot. |
| “Subcontractors take weeks to onboard.” | Invitations, an accepted code of conduct and an agreement countersigned by procurement. |
Set it up the way it’s used
One tablet at the counter
Keep the rental form open on a counter tablet, so every agreement is filled and signed in the same place.
Describe the condition
Forms don’t take photos, so give the condition column a clear scale, such as new, good, worn, damaged.
Same table out and back
Use the same item columns for the rental and the return protocol, so the two documents compare line by line.
A link per technician
Technicians keep the work-completion form on their phone home screen and fill it in before leaving the site.
What makes it work
Forms and data collection
Build forms with tables, required fields and terms to accept. Share by link or invitation and see every answer.
Read moreDocuments from answers
Every form submission becomes a finished PDF from your own template, signed by the respondent and your company.
Read moreSend for signature
Upload any PDF, add the signers and send. Track every signer and download the signed file.
Read moreQuestions people ask
Keep reading
Rental and handover agreements
Rental agreements and delivery or work-completion sign-offs, with every item listed and signed on the spot.
Read moreService and visit reports
Field and visit reports filled in on the spot, turned into a formatted PDF and signed.
Read moreOperations and procurement
Supplier onboarding, rentals, inspections and delivery sign-offs, documented and signed.
Read moreSee it with your own documents.
Book a 15-minute walkthrough and we’ll set up your first form or signing flow with you.
A 15-minute video call. Bring the form or contract you use today.