Forms that collect the data you actually need.
Build a form in three short steps, attach the documents people must accept, and share it by link or by email. Every answer lands in one list, and each one can become a signed document.
Answers, a document, or a signed document.
Collect answers only
Answers are saved with each submission. Use it for registrations, surveys and data you only need to read.
Generate a document
Each submission’s answers fill a PDF from your template, such as an application or an order confirmation.
Generate and sign
Respondents sign the PDF right after submitting, and your company can sign after them. For contracts and NDAs.
From idea to shareable link.
Name and purpose
Give the form a name and choose what happens with the answers.
Document
Pick one of your templates, upload a PDF such as your existing contract, or start blank. Documentas can create the form’s fields from the template.
Respondents and signers
Choose whether respondents identify themselves, whether they can download their document, and who from your company also signs.
Every field you need.
Each field can be required, have a default value and a help text. Answers are checked as they’re entered, and mistakes show next to the field before anything is saved.
Text
Name, address, job title, comments.
Numbers
Whole numbers for guests or quantities, decimals for amounts, areas and weights.
Dates
Start date, date of birth, event date.
Checkboxes
“I have a valid licence”, “I agree to receive updates”.
Choices
Single or multiple choice, as a dropdown or checkboxes: plan, department, dietary needs.
Tables
Respondents add rows: order lines, family members, equipment, references, work history.
Proof that people read your terms.
- Attach up to 10 PDFs, such as terms of service, a privacy notice or house rules
- Respondents open and accept each one, in order, before they reach the questions
- Every acceptance is recorded with its time and IP address
- Write your own acceptance text, or keep the default: I have read and accept “Terms of service”
Let people add as many rows as they need.
A table field has up to 10 columns, each with its own type: text, number, date, checkbox or choice. Respondents add up to 50 rows.
In a generated document the table becomes a real table, so order lines, family members or a list of returned equipment print the way you’d lay them out by hand.
One link for everyone, or a personal invitation each.
One public link
Protected by a captcha. Turn it off at any time, or replace it with a new link so the old one stops working.
Personal invitations
Add people with their name, email and optional ID code. Their details are filled in and locked when they open the form. Up to 200 per form.
Answer limit
Cap the number of answers, for example 50 places at a workshop.
Open and close
A form is Draft, Active or Closed. Closing it stops new answers.
Named or anonymous
Identified respondents for anything tied to a person. Anonymous answers for surveys, feedback and reporting.
Test mode
Try the form end to end. Generated documents get a PREVIEW stamp and use no credits.
Easy on any phone.
Nothing to install and no account to create. Clear steps: identify, read and accept the documents, answer, review, submit, and sign if the form asks for it. Respondents can go back to earlier steps before they submit, and get a personal closing message.
See every answer, and how it got there.
- One list of every submission, filtered by form and status and searchable by email
- Statuses from Invited and In progress to Submitted, Signing and Signed
- A timeline per submission: invited, email sent, started, documents accepted, answers saved, submitted, document generated, with times and IP addresses
- Answers to fields you later removed are still shown, so nothing is lost when a form changes
The limits, in plain numbers
| What | Limit |
|---|---|
| Fields per form | 50 |
| Columns and rows in a table field | 10 × 50 |
| Review documents per form, 5 MB each | 10 |
| Personal invitations per form | 200 |
| Answers per form | 1,000 |
Forms people actually finish
The form builder lets us create the form in minutes.
An award-winning coworking space in Brno gives every event its own registration link and reuses the form for the next one.
Both teams built their forms with PDF Generator API Web Forms, the engine behind Documentas.
Forms teams run on Documentas
Policy acknowledgements
Proof that every employee read and accepted a policy, with time and IP for each acceptance.
Read moreEvent registration
Registration forms that close themselves when the seats are gone, with your event terms accepted.
Read moreTenant applications and leases
Applications from a link on the listing, then a lease generated from your own PDF, signed by tenant and landlord.
Read moreSupplier onboarding
Supplier details, an accepted code of conduct and a supplier agreement countersigned by procurement.
Read moreQuestions people ask
Keep reading
Documents from answers
Every form submission becomes a finished PDF from your own template, signed by the respondent and your company.
Read moreTemplates
Use the PDF contract you already have, or have the AI assistant build a template from a description.
Read moreRecords and security
Audit log with time and IP, encrypted storage of signed PDFs, automatic signature checks and deletes that keep the record.
Read moreSee it with your own documents.
Book a 15-minute walkthrough and we’ll set up your first form or signing flow with you.
A 15-minute video call. Bring the form or contract you use today.