Use case · Events and sports

No paper waivers, no queue at check-in.

Put a link or QR code on the booking confirmation. Participants accept the waiver, enter their details and sign on their phone before they arrive. Every signed waiver is stored and searchable.

Book a 15-minute walkthroughSee how it works
A signer on a phone reading the generated NDA before review
Adding a signature on a phone: type, draw or upload an image, with a drawn signature on the pad
Document signed on a phone, with the signature logged in the audit trail and every digital signature shown as valid
The problem

Clipboards, queues and lost paper.

Paper waivers at the door slow check-in down, get filled in badly and go missing exactly when you need one.

The setup

How to set it up in Documentas

01

The waiver

Upload your waiver as the template, or have the AI assistant draft one for your lawyer to check.

02

The form

Participant details and an emergency contact. Add the activity rules as a review document.

03

Generate and sign

Each participant signs their own waiver right after submitting.

04

Share

One public link or QR code, protected by a captcha.

What the form asks

A waiver form you can copy

FieldWhat it asks
ParticipantFull name, date of birth, email
Emergency contactName and phone
HealthCheckbox: “I have no medical condition that prevents me from taking part”
For childrenThe child’s name and date of birth, signed by the parent
Review documentActivity rules
On the participant’s phone

Signed before they arrive.

  1. A signer on a phone checking their name, email and ID code, with Decline and Continue buttons

    Check your details

    The signer opens their link and confirms their name, email and ID code. They can decline here.

  2. A signer on a phone reading the generated NDA before review

    Read the document

    The whole document, on any screen, with zoom. Nothing to install.

  3. A signer on a phone confirming they have read and understood the document

    Confirm it’s understood

    One tick: “I confirm that I have read and understood this document.”

  4. Adding a signature on a phone: type, draw or upload an image, with a drawn signature on the pad

    Sign your way

    Type the signature, draw it with a finger, or upload an image of it.

  5. Document signed on a phone, with the signature logged in the audit trail and every digital signature shown as valid

    Done, and on record

    The signature is logged in the audit trail. On paid plans the document is digitally sealed.

Features used

What makes it work

Forms and data collection

Build forms with tables, required fields and terms to accept. Share by link or invitation and see every answer.

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Documents from answers

Every form submission becomes a finished PDF from your own template, signed by the respondent and your company.

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Records and security

Audit log with time and IP, encrypted storage of signed PDFs, automatic signature checks and deletes that keep the record.

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Build the template with AI

Let the AI assistant draft it

Open the template editor, switch to the Chat tab and paste this. Then review the result and adjust it by hand or by asking for changes.

Create a liability waiver for a climbing activity, with fields for the participant’s name, date of birth and emergency contact, an assumption-of-risk section, and a signature block for the participant.

The AI assistant is in the template editor on every plan and uses your plan’s monthly credits. It can make mistakes, so review the result, and have contract wording checked before you use it.

FAQ

Questions people ask

Can participants sign on their phone?
Yes. They open the link in any phone browser, with nothing to install, and type, draw or upload their signature.
Where are the waivers kept?
Every signed waiver is stored in Documentas, encrypted, with no expiry date, and you can search them by name or email.
Can a parent sign for a child?
Yes. The form collects the child’s details and the parent signs as the respondent.
Related

Keep reading

Events, sports and clubs

Waivers, capped registrations and club memberships, completed on participants’ phones before they arrive.

Read more

Event registration

Registration forms that close themselves when the seats are gone, with your event terms accepted.

Read more

Consent forms

Parental, photo and treatment consent collected by personal invitation and signed.

Read more
Book a walkthrough

See it with your own documents.

Book a 15-minute walkthrough and we’ll set up your first form or signing flow with you.

Book a 15-minute walkthrough

A 15-minute video call. Bring the form or contract you use today.