Onboarding, contracts and policies, without chasing paper.
New hires accept your policies, enter their details once and sign their contract from one link. Managers countersign, and you keep proof of every acceptance and signature.
What HR teams run on Documentas
Offer letters and contracts
Upload the contract, add the candidate and the hiring manager as signers, and track both.
Send for signatureOffboarding protocols
A table of returned equipment that generates a handover protocol the employee signs.
See onboardingTimesheets and expense claims
A table of days, hours or expense lines that the employee signs and the manager countersigns.
Documents from answersEmployee onboarding
One link for the new-hire pack: policies accepted, details entered once, contract signed by the hire and the manager.
Read morePolicy acknowledgements
Proof that every employee read and accepted a policy, with time and IP for each acceptance.
Read moreNDAs signed by both sides
NDAs generated from each person’s details, signed by them and then by your signatory.
Read moreSound familiar?
| The problem | With Documentas |
|---|---|
| “We never know who has signed.” | A status for each signer and each invitation, and a one-click resend. |
| “We need proof people accepted our policies.” | Review documents, with each acceptance recorded with name, time and IP address. |
| “The form must reach exactly these 80 people.” | Personal invitations with their details filled in and locked, and a status per person. |
| “The contract must also be signed by the manager.” | Company counterparts sign after the employee and are emailed only then. |
What makes it work
Forms and data collection
Build forms with tables, required fields and terms to accept. Share by link or invitation and see every answer.
Read moreDocuments from answers
Every form submission becomes a finished PDF from your own template, signed by the respondent and your company.
Read moreSend for signature
Upload any PDF, add the signers and send. Track every signer and download the signed file.
Read moreRecords and security
Audit log with time and IP, encrypted storage of signed PDFs, automatic signature checks and deletes that keep the record.
Read moreQuestions people ask
Keep reading
Employee onboarding
One link for the new-hire pack: policies accepted, details entered once, contract signed by the hire and the manager.
Read morePolicy acknowledgements
Proof that every employee read and accepted a policy, with time and IP for each acceptance.
Read moreLegal, compliance and finance
Check signed PDFs from others, keep audit-ready records and get NDAs and fee letters signed.
Read moreSee it with your own documents.
Book a 15-minute walkthrough and we’ll set up your first form or signing flow with you.
A 15-minute video call. Bring the form or contract you use today.