Waivers, registrations and memberships, on any phone.
Documentas lets organisers send one link or QR code: participants register, accept the terms and sign their waiver before they arrive, so check-in takes seconds.
The queue starts at the clipboard.
Every climbing session, race, camp or workshop starts with the same paperwork: who is coming, what they need, and a waiver they agreed to. On paper it means a queue at the door, half-legible forms and a box of waivers nobody can search when something happens.
With Documentas the paperwork moves before the event. Registration closes itself at the number of places, and each participant arrives with a signed waiver already on file.
The documents, who fills and who signs
| Document | Filled in by | Signed by | How it works in Documentas |
|---|---|---|---|
| Event registration | Participant | Accepts the event terms | Public link, answer limit equal to the seats, choices for sessions and dietary needs |
| Liability waiver | Participant, or a parent for a child | Participant or parent | Generated from the answers and signed straight after submitting |
| Club or gym membership | Member | Member, optionally the club | Family members as a table, club rules as a review document |
| Volunteer or staff agreement | Volunteer | Volunteer, then the organiser | Code of conduct accepted, organiser as company counterpart |
Start with the one you need
Club and gym membership
Family members as a table, the club rules accepted and a signed membership agreement.
Documents from answersLiability waivers
Waivers signed on participants’ phones from a link or QR code, stored and searchable.
Read moreEvent registration
Registration forms that close themselves when the seats are gone, with your event terms accepted.
Read moreRegistrations people finish
We noticed that more people finish the registration when the form is short and clear.
An award-winning coworking space in Brno gives every event its own registration link and follows sign-ups in real time.
Both teams built their forms with PDF Generator API Web Forms, the engine behind Documentas.
A Saturday climbing session, paper-free
- Two weeks before: the booking confirmation carries the registration link, capped at 24 places.
- On registration: each climber accepts the gym rules, enters an emergency contact and signs the waiver on their phone. Parents register children and sign for them.
- The day before: the submissions list shows who has registered and who still needs to sign.
- At the door: check names against the list. Every waiver is already stored and searchable.
Sound familiar?
| The problem | With Documentas |
|---|---|
| “Paper waivers at check-in cause queues and get lost.” | Waivers signed on participants’ phones before they arrive, stored and searchable. |
| “We always overbook.” | An answer limit equal to the number of seats. |
| “Public forms attract spam.” | A captcha on the public link, and a link you can turn off or replace. |
| “We can’t find last year’s waiver.” | Search every signed waiver by name or email. |
Set it up the way it’s used
Keep registration short
Ask only what you need on the day. Clubco found that more people finish a short, clear form.
One waiver per person
Let each participant sign their own waiver; for a family, the parent fills in each child’s details and signs.
Print a QR code
Put the form link on posters and confirmation emails as a QR code, so latecomers can sign at the door on their own phone.
Close it after the event
Close the form when the event ends, so the link can’t take answers for a date that has passed.
What makes it work
Forms and data collection
Build forms with tables, required fields and terms to accept. Share by link or invitation and see every answer.
Read moreDocuments from answers
Every form submission becomes a finished PDF from your own template, signed by the respondent and your company.
Read moreRecords and security
Audit log with time and IP, encrypted storage of signed PDFs, automatic signature checks and deletes that keep the record.
Read moreQuestions people ask
Keep reading
Liability waivers
Waivers signed on participants’ phones from a link or QR code, stored and searchable.
Read moreEvent registration
Registration forms that close themselves when the seats are gone, with your event terms accepted.
Read moreSchools and education
Parental consent, course enrolment and study agreements, collected from every parent and student.
Read moreSee it with your own documents.
Book a 15-minute walkthrough and we’ll set up your first form or signing flow with you.
A 15-minute video call. Bring the form or contract you use today.