Consent, enrolment and agreements, from every parent.
Documentas lets schools send each parent or student their own link to answer, accept and sign, and shows who has responded without counting paper slips.
Thirty slips out, twenty-two back.
A school year runs on consent: photos, trips, medication, the school rules. Each one goes home as a slip, some come back, and a teacher spends the week before the trip chasing the rest.
Course providers have the same problem with enrolment: a form, a study agreement and a registrar’s signature, often re-typed from one to the other. Documentas gives each parent or student a personal link and shows who has not answered yet.
The documents, who fills and who signs
| Document | Filled in by | Signed by | How it works in Documentas |
|---|---|---|---|
| Photo consent | Parent | Parent | Personal invitation per parent, yes or no choice |
| Trip permission | Parent | Parent | Trip details as a review document, medical notes as text |
| Medical information | Parent | Parent | Allergies and medication, kept with the signed consent |
| Course enrolment | Student | Accepts the course terms | Public link per course with an answer limit |
| Study agreement | Student (details from enrolment) | Student, then the registrar | Registrar as company counterpart |
Start with the one you need
Course enrolment and study agreements
A form that generates the study agreement, signed by the student and then by the school’s registrar.
Documents from answersConsent forms
Parental, photo and treatment consent collected by personal invitation and signed.
Read moreEvent registration
Registration forms that close themselves when the seats are gone, with your event terms accepted.
Read moreA class trip, permissions in two days
- Day 1, morning: the teacher creates the trip form with the itinerary as a review document and invites the 28 parents of the class.
- Day 1, evening: parents open their personal link, accept the itinerary, add allergies and sign on their phone.
- Day 2: the submissions list shows six parents still Invited. The teacher resends to them in one click.
- Trip day: every permission and medical note is on one list, and each signed consent is stored.
Sound familiar?
| The problem | With Documentas |
|---|---|
| “Consent slips never come back.” | A personal invitation to each parent, with a status per person and a one-click resend. |
| “We retype enrolment forms.” | Answers fill the study agreement automatically. |
| “The registrar has to sign every agreement.” | Company counterparts sign after the student and are emailed only then. |
Set it up the way it’s used
One form per class
Each form takes up to 200 personal invitations, so one form per class or year keeps lists short and statuses clear.
Lock the child’s name
Invite parents with their own details and add the child’s name as a field, so every answer is tied to the right family.
Reuse the wording
Keep the consent wording in a template and copy it for each trip, so the legal text stays the same every time.
Delete at year end
Delete the signed consents when your retention policy says so. A minimal record of who signed stays.
What makes it work
Forms and data collection
Build forms with tables, required fields and terms to accept. Share by link or invitation and see every answer.
Read moreDocuments from answers
Every form submission becomes a finished PDF from your own template, signed by the respondent and your company.
Read moreRecords and security
Audit log with time and IP, encrypted storage of signed PDFs, automatic signature checks and deletes that keep the record.
Read moreQuestions people ask
Keep reading
Consent forms
Parental, photo and treatment consent collected by personal invitation and signed.
Read moreEvents, sports and clubs
Waivers, capped registrations and club memberships, completed on participants’ phones before they arrive.
Read moreNon-profits and associations
Volunteer agreements, member registration, service reports, grant applications and anonymous feedback.
Read moreSee it with your own documents.
Book a 15-minute walkthrough and we’ll set up your first form or signing flow with you.
A 15-minute video call. Bring the form or contract you use today.