Send for signature

Get any PDF signed, today.

Upload a PDF, add the people who need to sign, and send. Each signer gets their own secure link and signs in the browser. You see who has signed and download the finished file.

Book a 15-minute walkthroughSee how it works
Documentas
A signed NDA in Documentas: both signers with signing times, the Simple Electronic Signature card with certificate and timestamp details, and the PDF preview with two drawn signatures
How it works

Three steps to send.

01

Upload

Choose a PDF. The document name is filled in from the file name, and you can change it.

02

Add signers

Add the people who need to sign: name, email and an optional ID code, such as a personal ID or a company registration number. Save a draft and come back later.

03

Review and send

Check the signers next to a preview of the document, then send. Each signer gets an email with their own link.

Documentas
Sending a PDF for signature: upload the file, name it and add the signers

Upload the PDF, name it and add the signers.

What your signer sees

Sign on any device, their way.

Signers check their details, read the document, confirm they’ve understood it and add their signature: typed, drawn or uploaded as an image. Or they decline.

  1. A signer on a phone checking their name, email and ID code, with Decline and Continue buttons

    Check your details

    The signer opens their link and confirms their name, email and ID code. They can decline here.

  2. A signer on a phone reading the generated NDA before review

    Read the document

    The whole document, on any screen, with zoom. Nothing to install.

  3. A signer on a phone confirming they have read and understood the document

    Confirm it’s understood

    One tick: “I confirm that I have read and understood this document.”

  4. Adding a signature on a phone: type, draw or upload an image, with a drawn signature on the pad

    Sign your way

    Type the signature, draw it with a finger, or upload an image of it.

  5. Document signed on a phone, with the signature logged in the audit trail and every digital signature shown as valid

    Done, and on record

    The signature is logged in the audit trail. On paid plans the document is digitally sealed.

Tracking

Know exactly where it stands.

A status for every signer

Each signer’s progress on its own row, so you see at a glance who is holding things up.

An audit log on every plan

Opened, reviewed, signed, declined: every event with date, time and IP address.

Document statuses

Draft, Out for signature, Signed, Declined, Expired. Filter the documents list by any of them.

Live preview

The PDF beside its signers, with zoom, page navigation, print and download.

Find anything

Search by document name or by a signer’s email, newest first, with a one-click download for signed documents.

Emails that read like you

“Tanel from Actual Reports has sent you…”: each email names the real sender and company, not an automated product.

Follow-up

Someone hasn’t signed? One click.

  • Resend the signing email to anyone who hasn’t signed
  • Copy the signing link and send it another way, such as chat or SMS
  • When everyone has signed, every signer gets the signed copy by email, with a link that stays open for 30 days
Documentas
The documents list with draft, out for signature, signed and declined documents
The signed document

Signed, checked and kept.

  • Every signed PDF is stored in Documentas, encrypted, with no expiry date
  • Its signatures are checked automatically once everyone has signed
  • On paid plans, each signing seals the PDF with a Simple Electronic Signature certificate, and the document shows a verdict for each signature
  • Delete the file under your retention policy and keep the record of who signed and when
Records and security
Document signed on a phone, with the signature logged in the audit trail and every digital signature shown as valid
Numbers you can quote

The limits, in plain numbers

WhatLimit
Apps or accounts your signers need0
To download the signed copy from the completion email30 days
On signed PDFs stored in DocumentasNo expiry

Sending the same agreement to many people?

Use a form with personal invitations instead. Each person gets their own copy, filled in with their details, and your company can sign after them.

Documents from answers
Used for

Where teams send PDFs for signature

NDAs signed by both sides

NDAs generated from each person’s details, signed by them and then by your signatory.

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Employee onboarding

One link for the new-hire pack: policies accepted, details entered once, contract signed by the hire and the manager.

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Tenant applications and leases

Applications from a link on the listing, then a lease generated from your own PDF, signed by tenant and landlord.

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Client intake and engagement letters

A complete client brief and a signed engagement letter, in one visit.

Read more
FAQ

Questions people ask

Do signers need an account?
No. Each signer gets a personal link by email and signs in the browser, on any phone, tablet or computer. There is nothing to install.
How do signers sign?
They open their link, check their details, read the document, confirm they have read and understood it, and add their signature. They can type it, draw it with a finger or mouse, or upload an image of it.
Can I add my own company’s people as signers?
Yes. Add anyone as a signer, from your company or outside it. All signers of an uploaded PDF get their links at the same time.
What if someone doesn’t sign?
Resend the email in one click, or copy their signing link and send it another way, such as chat or SMS. Reminders are a manual click.
What happens when everyone has signed?
Every signer gets the signed document by email, with a link that stays open for 30 days. Documentas keeps the signed PDF, encrypted, with no expiry date, and checks its signatures.
What is the Simple Electronic Signature?
On paid plans, each signing seals the PDF with a certificate and a trusted timestamp, so any later change to the file shows. The document then shows a verdict for each signature.
Can I delete a signed document?
Yes, for example under a data-retention policy. The file goes and the record of who signed and when stays. A document that is still out for signature can’t be deleted, so no open signing link breaks.
Related

Keep reading

Documents from answers

Every form submission becomes a finished PDF from your own template, signed by the respondent and your company.

Read more

Signature validation

Upload any signed PDF and see whether its digital signatures are valid and the file is unchanged.

Read more

Records and security

Audit log with time and IP, encrypted storage of signed PDFs, automatic signature checks and deletes that keep the record.

Read more
Book a walkthrough

See it with your own documents.

Book a 15-minute walkthrough and we’ll set up your first form or signing flow with you.

Book a 15-minute walkthrough

A 15-minute video call. Bring the form or contract you use today.