Use case · Education and wellness

Consent collected, signed and on file.

Send each parent or client their own link. They read the terms, answer the questions and sign. You see who has responded and keep every signed consent.

Book a 15-minute walkthrough See how it works

Documentas

A respondent reviewing their answers and accepted terms before submitting a form

The problem

Paper slips that never come back.

Consent slips go home in bags and come back crumpled, or not at all. Clinic intake forms are filled in on a clipboard in the waiting room and typed up later.

The setup

How to set it up in Documentas

The consent

Upload your consent form as the template, and attach any terms as review documents.

The questions

Photo consent, trip permission or medical information as checkboxes, choices and text.

Invite

A personal invitation to each parent or client, with their name filled in and locked.

Sign

Each person signs their consent right after submitting.

What the form asks

Consent forms you can copy

Field	What it asks
School	Child’s name and class, photo consent (yes or no), trip permission, allergies and medication
Clinic or salon	Client history, current medication, treatment terms to accept, treatment consent
Signing	The parent or client signs; staff can countersign as company counterparts

The result

Who said yes, at a glance.

Each consent with name, time and IP address
Who hasn’t responded yet, filterable
Signed consents stored, encrypted, with no expiry date
Delete a signed PDF when your retention policy says so, and keep the record

Documentas

Features used

What makes it work

Forms and data collection

Build forms with tables, required fields and terms to accept. Share by link or invitation and see every answer.

Documents from answers

Every form submission becomes a finished PDF from your own template, signed by the respondent and your company.

Records and security

Audit log with time and IP, encrypted storage of signed PDFs, automatic signature checks and deletes that keep the record.

FAQ

Questions people ask

Can I send the form to each parent personally?

Yes. Personal invitations fill in and lock each parent’s details, and you see each one’s status. Up to 200 per form.

Can a clinic collect history and consent in one form?

Yes. The intake questions and the treatment terms go in one form, and the client signs the consent at the end.

Is Documentas certified for health data?

Documentas doesn’t claim sector-specific health certifications. Actual Reports OÜ, the company behind it, is ISO/IEC 27001:2022 certified.

See it with your own documents.

Book a 15-minute walkthrough and we’ll set up your first form or signing flow with you.

Book a 15-minute walkthrough

A 15-minute video call. Bring the form or contract you use today.