Recover the hours your team loses to filing, chasing signatures, and re-typing forms. Documentas turns every document into a signed, correctly filed record automatically, so approvals move faster, nothing slips through, and you stay ready for any audit, investor, or bank.
Small teams don't lose time to one big problem. They lose it to the same three chores, over and over, until an investor, an auditor, or the bank asks to see it all.
Nobody adopts a document system, because step one is "organise ten years of files first." So the shared drive stays a shared drive, and the mess quietly compounds.
Print, sign, scan, email. Someone manually pinging people for weeks with no single view of who's signed and who's stalling, while a deal or an audit waits on it.
Word and PDF templates emailed around, filled in by hand, then keyed back into a system. The same data entered three times, with three chances to get it wrong.
Everything Documentas does comes down to three jobs. Each one turns a weekly chore into something that just quietly happens.
Upload your existing files exactly as they are. Documentas reads each one, identifies the document type, and pulls out the parties, dates, and amounts, then files it into the right department and ISO category. You get an organised, audit-ready registry from day one, not a filing project you'll never finish.
Send one document, or a personalised copy of one template to hundreds of people, for review and signature in a single action. Documentas tracks who has and hasn't signed and reminds them automatically until it's done.
Replace hand-maintained Word and PDF templates with a simple web form. The person fills it in; Documentas generates the finished, standards-compliant document and stores their answers as machine-readable metadata alongside it. No re-keying, ever.
The reason most small teams never adopt a document system is the dread of organising everything first. Documentas removes it: bring your shared drive exactly as it is, and get a structured, audit-ready registry back.
Day to day, a shared drive limps along. Then a deadline arrives from outside the building, and suddenly your documents have to be right, complete, and instantly retrievable.
A complete, version-controlled data room you can open in minutes. Show investors a company that has its house in order.
Controlled versions, tracked sign-off, and a full audit trail: the document control ISO 9001 and 45001 require, built in.
Organised financials and signed agreements, retrievable on demand. Keep the lending process moving instead of stalling it.
Answer the vendor and security questions a larger customer asks, without a scramble that puts the contract at risk.
New industries don't need new features. They reuse the same handful of workflows in a different order.
Those are storage: a passive bucket you have to fill, sort, and police yourself. They don't generate a document, send it for signature, chase the people who haven't signed, read the finished file, or file it into a compliant structure. Documentas is the active workflow layer that does all of that. The drive holds files; Documentas moves them through their whole life.
E-signature is one step in the middle. Documentas runs the whole loop around it: generate the document from a template (or a web form), send it to one person or hundreds, auto-remind until it's signed, then read the completed file, extract its metadata, file it into your ISO structure and watch its renewal date. Signing that also organises and archives itself.
It's the opposite: it's how a small team runs like a much larger one without hiring for it. There's nothing to administer; you drop files in and Documentas does the filing, the sending, and the chasing. It's built precisely for businesses too small to have a records or ops department but too serious to keep running on a shared drive.
Yes, and it's the easiest way to begin. Point Documentas at your existing shared drives and folders and upload them exactly as they are. It reads each file, extracts the metadata it was missing, and files it into the correct department and ISO category, so you get a structured registry back without a manual filing project.
Instead of emailing a Word or PDF template for someone to fill in by hand, you send a simple online form. When they complete it, Documentas generates the finished, standards-compliant document from your template and stores their answers as searchable metadata alongside it, so the same information is never typed twice.
Every view, edit, download, signature and approval is permanently logged in a tamper-evident audit trail, on ISO 27001-grade infrastructure with role-based access. When an auditor or investor asks for proof, the answer is an export, not a week of searching.
Let Documentas send, sign, file, and renew, while your team does the work that actually grows the business.